Job Description

Robert Half is partnering with a growing, well-established company on the Eastside that is seeking a reliable and proactive Office Manager to support day-to-day operations and act as the organizational hub of their business. This full-time, on-site position is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and can lead with both structure and a service-first mindset.

Key Responsibilities:

• Serve as the first point of contact for all visitors and callers, offering a warm, professional presence at all times.
• Open and close the office during standard business hours (8:00 am – 5:00 pm).
• Manage incoming and outgoing mail and packages, including USPS, FedEx, and UPS.
• Answer company phone lines, take clear messages, and streamline communication across teams via email and phone.
• Maintain accurate and organized records and documents.
• Provide high-quality customer service from first inquiry through to post-project follow-ups.
• Oversee project scheduling using a CRM platform.
• Manage office organization, project coordination, and internal support tasks.
• Support internal HR functions and employee relations.
• Contribute to financial processes including budgeting, invoice processing, and financial reporting using QuickBooks.
• Coordinate team task assignments and help optimize overall office efficiency.

Required Skills & Experience:

• 3+ years of experience in an office management or administrative leadership role.
• High proficiency in Microsoft Office Suite, especially Excel and Word; Adobe and DocuSign experience also required.
• Hands-on experience using a CRM system for scheduling or client management.
• Strong written and verbal communication skills.
• Working knowledge of accounting functions and financial reporting (QuickBooks preferred).
• Proven time management and organizational skills with a high attention to detail.
• HR experience, including basic compliance and support duties.
• Demonstrated ability to multitask, prioritize, and independently drive initiatives.
• Leadership qualities and the ability to delegate and manage tasks across a small team.

Preferred Qualifications:

• Degree or certification in Office Management, Business Administration, or a related field.

Compensation & Benefits:

• Competitive salary range of $70,000 to $85,000 depending on experience.
• Comprehensive benefits package including medical, dental, vision, and life insurance.
• Accrued PTO starting from day one (minimum two weeks).
• 10 paid holidays annually.

Apply today or reach out to [email protected] for more information!

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